3. ERP

ERP introduction

We’re using an ERP (aka Odoo) for the management of the following topics:

  • Timesheets: You must record your work time via time sheets

  • Time Balances: The accumulated overtime

  • Workload: The desired workload for customer projects

  • Time Off: Display and management of time off requests (e.g. holidays, sickness)

  • Document Management System: Storage of ERP related documents (e.g. polices, payslips)

  • Customer Invoices: Debtor invoices sent to our customers, based on time sheets

  • Vendor Bills Creditor invoices we’ve to pay for drawn services and alike

  • Payrolling: The management of all work contracts, salaries & payslips

  • Automated Accounting: 99% of the accounting is automated, based on our business processes

Basically, you can say we use the ERP to reflect and automate a lot of our daily business processes.

Note

If you don’t know what an ERP is, have a quick research. For example, ERP on Wikipedia might give you a quick introduction.

ERP login

Please try to login into our ERP database confirm with your personal credentials.

Important

Our live database is confirm. If you want to test something without breaking anything, use the confirm-clone database, which is cloned nightly.

ERP profile

Check your ERP profile and ensure all the data is correct.

Important

If there’s an error in your profile, inform your coach immediately.

Why Odoo?

Apart from the topics above, we’ve chosen Odoo as our ERP because of the following reasons:

  • Odoo is made by a Swedish company and offers a lot of things out of the box

  • There are also Swiss modules available and it can work on the Swiss market quite well

  • There are alternatives out there which might fit the Swiss market better than Odoo

  • However, we’ve a lot of special requirements to an ERP from a business process POV

  • Thus we were looking for an extensible & modular solution

  • We found that solution with Odoo, as it has a quite powerful API and it’s written in Python

  • With Odoo, we’re trying to automate our sales, accounting & HR tasks

  • We do that by providing our own Odoo modules

Important

The goal is to automate as much non-core business related tasks as possible as we don’t want to lose any time with them.

Now as mentioned before, there might be solutions on the Swiss market which look simpler at first. However, they won’t match our requirements and they never let us automate tasks to such an extent as Odoo.

The downside of this is, that Odoo can look a bit complicated at first. To counter that omfg-this-shit-looks-complicated feeling, your coach, Dominique or Robert will give you an introduction if you ask them.