Annual operations ================= Deadlines --------- - The **draft statement** should be ready until the **end of February** of the following year - The **final statement** should be done until the **end of March** of the following year End of year guidelines ---------------------- - Make sure you've posted all expenses per 31.12. - Make sure you've posted all vendor bills per 31.12. - Make sure you've posted all customer invoices per 31.12. - Make sure you've charged all customer prepayments (timesheets) per 31.12. - Make sure you've cut off everything properly .. note:: In case you receive vendor bills for the upcoming year already in December, make sure you've set the accounting date to the next year. Salary reports -------------- Salary reports per 31.12. ~~~~~~~~~~~~~~~~~~~~~~~~~ Report the salaries to all institutions until 31.1. of the following year. The salaries can be read from the `payroll report `_: - AHV: Report via `AHVeasy `_ the ``Gross Salary (reported OASI, DI)`` - KTG: Report to our insurance the ``Gross Salary (theoretical OASI, DI)`` - UVG: Report to our insurance the ``Gross Salary (w/o substitutional benefits)`` - BVG: Report to our pension fund institution the ``Basic Wage`` New salaries per 1.1. ~~~~~~~~~~~~~~~~~~~~~ For the new year, check the following before the first salary run: - Did a salary change? - Report it to the required institutions (see `Salary reports per 31.12.`_) - Update the required `contract `_ - Did the BVG of an employee change, i.e. due to new fees, increase in age, or change in salary? - Get the new BVG amount from our pension fund institution - Update the required `contract`_ - Did the KTG, UVG and/or UVG-Z fees change? - Update the `salary rule parameters `_ Journal entries per 31.12. -------------------------- Balance the personell accounts and book them accordingly: 1. **Salary Transfer Account**: Book from ``1091`` against ``5880`` 2. **Pension Fund**: Book from ``2270`` against ``5720`` 3. **OASI**: Book from ``2271`` against ``5700`` 4. **FAK**: Book from ``2272`` against ``5710`` 5. **Accident Insurance**: Book from ``2273`` against ``5730`` 6. **Sickness Daily Allowance**: Book from ``2274`` against ``5740`` 7. **Tax At Source**: Book from ``2279`` against ``5880`` .. hint:: Feel free to duplicate an existing ``Manual Personell Closing Entries`` journal entry in the ERP. Accural Closing Entries: 1. **Clear**: Clear existing accurals to their counterpart 2. **Bonus**: Estimate them and book them from ``2300`` against ``5000`` .. hint:: Feel free to duplicate an existing ``Manual Accural Closing Entries`` journal entry in the ERP. Prepayments should automatically be posted and don't need to be handled manually. Adjust the general closing entries and book them accordingly: 1. **Del Credere**: 10% of debtors (``1100``), book difference from ``1109`` against ``3800`` 2. **Warranty Liabilities**: 2% of revenue (``3xxx``), book difference from ``2630`` against ``3800`` 3. **Taxes**: Estimate them, book from ``8900`` to ``2300`` (expenses), resp. ``1300`` to ``8900`` (credit note) 4. **Year's Profits Or Losses**: Book profit or loss from ``9200`` against ``2979`` .. hint:: Feel free to duplicate an existing ``Manual General Closing Entries`` journal entry in the ERP. Journal entries per 1.1. ------------------------ Book the following entries: 1. **Taxes**: Chargeback them, book from ``2300`` to ``8900``, respectively ``8900`` to ``1300`` Profit appropriation journal entries ------------------------------------ 1. **Year's Profits Or Losses**: Book the profit or loss from ``2979`` against ``2970`` .. important:: Create this journal entry on the date of the annual general shareholder meeting. .. hint:: Feel free to duplicate an existing ``Manual Profit Appropriation`` journal entry in the ERP. Dividend journal entries ------------------------ 1. **Dividends Payout**: Book the dividend payout (65%) from ``2970`` to the shareholder A/C ``210x`` 2. **Dividends Withholding Taxes**: Create a vendor bill with the ``Witholding Taxes`` product .. important:: Create this journal entry on the date of the dividends pay out. .. hint:: Feel free to duplicate an existing ``Manual Dividends`` journal entry in the ERP. Checks for a new year --------------------- - Check the :ref:`salary chapter ` above - Check if the private share for the company car changed - Check if the VAT amount changed - Check if the AHV family compensation and/or management expenses changed - Check if any thresholds (ALV, UVG, UVG-Z, KTG) changed