💳 Expenses
===========

Expenses and receipts
---------------------

If you have **expenses or receipts**, you've to create them in the `ERP <https://erp.confirm.ch/>`_ by:

1. Open the `ERP`_ and go to ``Expenses`` to create a new expense
2. Upload a copy of the origin receipt in the expense
3. Archive the original (physical) receipt in the official receipts box, located in the filing cabinet of our office

.. hint::

  Alternatively, you can also send your expenses / receipts from your ``@confirm.ch`` email address via email to ``expenses@confirm.ch``.
  The `ERP`_ will fetch them automatically and after a few minutes you should see them in the list, and you just need to modify the product, quantity & price.

  Please always use **medium sized images**.

**Once a month** you've to submit the expenses by:

1. Create a new expense report per payment type (i.e. ``Company`` or ``Employee``)
2. Name it ``Expenses {Month}`` 
3. Submit it to the manager

.. important::

    Ensure you've selected the correct product, entered the right amount and set the correct date of the expense.

    **The report must be sumitted to the manager by the 5th day of the following month at the latest.**
    This is a hard deadline, and if not done correctly our ERP automation will fail - which means someone gets angry - which means **you should better hide in a dark hole**!

Spesenreglement
---------------

.. toctree::
   :maxdepth: 1
   :glob:

   spesenreglement/*

.. important::

    This is an official expense reimbursement policy which was approved by the government. 
    Any changes on this policy requires a new approval by the government.

.. hint::

    I talked to `Claudia Meier <mailto:claudia.meier@zg.ch>`_ (`041 728 36 82 <tel:041 728 36 82>`_) for the approval of the expenses.