E-mail
======

Signature
---------

Please use the following signature:

.. code-block:: none

    -- 
    confirm IT solutions GmbH
    <Vorname> <Nachname>

    Rathausstrasse 14, CH-6340 Baar, Switzerland
    +41 44 500 25 05, <uid>@confirm.ch, www.confirm.ch

E-Mail clients
--------------

Webmail
~~~~~~~

The webmail is reachable under: https://webmail.confirm.ch

IMAP settings
~~~~~~~~~~~~~

+---------------------------+-------------------+
| **Incoming Mail Server**  | mail.confirm.ch   |
+---------------------------+-------------------+
| **Username**              | <uid>@confirm.ch  |
+---------------------------+-------------------+
| **Password**              | *LDAP password*   |
+---------------------------+-------------------+
| **IMAP Path Prefix**      | INBOX             |
+---------------------------+-------------------+
| **Port**                  | 993               |
+---------------------------+-------------------+
| **Use SSL**               | Yes               |
+---------------------------+-------------------+

SMTP settings
~~~~~~~~~~~~~

+--------------------------+------------------------------------+
| **Outgoing Mail Server** |          mail.confirm.ch           |
+--------------------------+------------------------------------+
| **Authentication**       | Password                           |
+--------------------------+------------------------------------+
| **Username**             | <uid>@confirm.ch                   |
+--------------------------+------------------------------------+
| **Password**             | *LDAP password*                    |
+--------------------------+------------------------------------+
| **Port**                 | 587 (STARTTLS) or 465 (legacy SSL) |
+--------------------------+------------------------------------+
| **Use SSL**              | Yes                                |
+--------------------------+------------------------------------+

Folder names
~~~~~~~~~~~~~

Because different Mail clients use different folders for *Sent*, *Drafts* *Trash* you might want to unify them. Ensure the macOS Mail client and the `webmail <#webmail>`_ uses the following folder schemes:

+----------------------+---------------+
|     Folder name      |    Used for   |
+======================+===============+
| ``Drafts``           | Draft mails   |
+----------------------+---------------+
| ``Sent Messages``    | Sent mails    |
+----------------------+---------------+
| ``Deleted Messages`` | Deleted mails |
+----------------------+---------------+
| ``Junk``             | Junk / Spam   |
+----------------------+---------------+

To configure the **macOS Mail client** you've to:

1. Select an IMAP folder in the Mail client
2. Go to *Mailbox* -> *Use this Mailbox as*
3. Select the desired *function* of the folder

To configure the **iPhone Mail client** you've to:

1. Open *Settings*
2. Go to *Mail, Contacts, Calendars*
3. Select your acount
4. Go to *Advanced*
5. Go to *Mailbox Behaviours*

To configure the **webmail client** you've to go to:

1. Settings
2. Preferences
3. Special Folders

Spam & ham
----------

Since we're using `SpamAssassin <https://spamassassin.apache.org/>`_ for our spam filtering, we also configured it to learn from Spam & Ham.

You can feed `SpamAssassin <https://spamassassin.apache.org/>`_ emails for Spam & Ham the following way:

- Create a new (sub-)mailbox called ``Junk/Learn as Spam`` for Spam
- Create a new (sub-)mailbox called ``Junk/Learn as Ham`` for Ham (aka non-Spam) 
- Copy or move the emails you want to be learned as Spam into the ``Junk/Learn as Spam`` mailbox
- Copy the emails you want to be learned as Ham into the ``Junk/Learn as Ham`` mailbox

The mail server will scan those mailboxes every 10 minutes and teach `SpamAssassin`_ about the new spam & ham messages.

.. important::

    The emails will be purged after they've been learned. So don't **move** any important mails into the ``Junk/Learn as Ham`` directory. Instead, make a **copy** of the email into the ``Junk/Learn as Ham`` directory.